Privacy Policy

Effective date: 2022-09-03
Last updated: 2025-05-19

Okoone attaches great importance to the protection of your personal data. This Privacy Policy sets out the legal framework governing the collection, processing, and storage of personal data in the context of any interaction with Okoone, including visits to our website (www.okoone.com), newsletter subscriptions, form submissions, use of cookies or tracking technologies, and responses to email communications.

This policy is published in compliance with the General Data Protection Regulation (EU Regulation 2016/679 – “GDPR”) and, where applicable, other relevant data protection regulations.

1 – Data Controller

The entity responsible for processing your personal data is:

Okoone Ltd
Unit 1, 9/F, Wo Hing Commercial Building
No. 11 Wing Wo Street
Central Hong Kong

2 – Scope of Application

This policy applies to:

All visitors to the website www.okoone.com
Individuals subscribing to our newsletter
Any data subjects interacting with forms, cookies, tracking tools, or email communications issued by Okoone

3 – Categories of Personal Data Collected

Depending on your interactions with our services, Okoone may collect the following data categories:

Via the website (automated collection):

IP address, browser type, device information
Pages visited, time spent, interaction logs
Cookies and tracking data (see Article 6)

Via forms and newsletter subscriptions:

Email address (required)
Optional: name, surname, job title, company, thematic interests
Timestamp of submission or subscription

4 – Purposes of Processing

Your personal data is processed for the following legitimate purposes:

Ensuring proper operation and security of the website
Performing anonymous statistical analysis (audience measurement, performance)
Sending newsletters or other professional content with your prior consent
Managing contact requests or commercial inquiries
Complying with our legal obligations (data retention, user rights, audit trail)

5 – Legal Basis for Processing

The legal bases on which we rely are as follows:

Consent (Article 6.1.a of the GDPR): for sending newsletters and the use of optional cookies
Legitimate interest (Article 6.1.f): for website analytics and audience measurement
Legal obligation (Article 6.1.c): for compliance with applicable regulations

You may withdraw your consent at any time, without prejudice to the lawfulness of prior processing.

6 – Use of Cookies and Tracking Technologies

Okoone uses cookies and similar tracking technologies for the following purposes:

Technical cookies: strictly necessary for the functioning of the website
Audience measurement cookies: to assess site performance (Google Analytics 4 – IP anonymized)
Marketing pixels (LinkedIn Insight Tag, Meta Pixel): only activated with your explicit consent

You can configure or withdraw your consent via the cookie banner presented on your first visit or via your browser settings.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

7 – Newsletter Processing

If you subscribe to our newsletters, your email is used solely to deliver content about digital product development, technology trends, and leadership topics.

Engagement metrics (e.g. opens, clicks) may be monitored for statistical purposes. You may unsubscribe at any time using the link provided in each email. Upon unsubscription, your data is deleted from our mailing list within 30 days.

8 – Data Recipients and Transfers

Your personal data is not transferred, sold, rented, or otherwise shared with unauthorized third parties.

Data may be processed by service providers acting on our behalf (e.g. email distribution, analytics), who are contractually bound to data protection obligations and operate within jurisdictions compliant with GDPR requirements or under standard contractual clauses.

9 – Data Retention Periods

Your data is retained only for the period strictly necessary to fulfill the purposes stated above:

Newsletter data: until unsubscription + 30 days
Analytics data: anonymized and retained for a maximum of 14 months
Contact form data: retained for 6 months unless a commercial relationship is initiated
Cookies: stored according to the durations specified in our cookie settings panel

10 – Your Rights

In accordance with Articles 15 to 22 of the GDPR, you may exercise the following rights at any time:

Right of access to your personal data
Right to rectification
Right to erasure (“right to be forgotten”)
Right to restriction of processing
Right to object to processing
Right to data portability
Right to withdraw your consent

To exercise any of these rights or for any privacy-related questions, please submit a request via our contact form. Proof of identity may be required to process your request securely. You also have the right to lodge a complaint with the competent supervisory authority (e.g. CNIL in France).

11 – Policy Updates

This Privacy Policy may be modified to reflect changes in our processing practices or applicable legal frameworks. Any material changes will be announced on this page and dated accordingly.